Who we are
Bendigo Community Toy Library Inc. (“we”, “our”, “us”) is a not-for-profit, volunteer-run toy library based in Spring Gully, Victoria. Our website address is: https://bendigotoylibrary.org.au.
We are committed to protecting your privacy and complying with the Privacy Act 1988 (Cth) and the Australian Privacy Principles.
What Personal Data We Collect and Why
We collect personal information when you:
- Sign up for a membership
- Subscribe to our newsletter
- Complete a form (e.g. volunteer, event registration, party pack bookings)
- Contact us via email or website forms
The information we collect may include:
- Your name
- Email address
- Phone number
- Mailing address
- Child(ren)’s age group (for toy selection)
- Roster preferences or volunteer roles
This information is used to:
- Manage memberships and bookings
- Respond to enquiries
- Provide relevant communication about your membership, duties, or events
- Improve our services and user experience
Media
If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.
Cookies
This website may use cookies to:
- Enhance user experience and functionality
- Track site usage via services such as Google Analytics
You can disable cookies through your browser settings, though this may affect some website functionality.
Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.
Who we share your data with
We do not sell, trade or rent your personal information. Your data may be shared only with trusted third-party platforms we use to operate the library efficiently, including:
- MiBase (toy library management software)
- Mailchimp (email communications)
- Monday.com (committee task and form management)
- Google Workspace (document storage and communications)
These providers are subject to their own privacy policies and data handling practices.
How long we retain your data
If you complete a form or submit information to us, the data is retained for as long as:
- You are an active member
- Required for administrative, legal, or tax purposes
We may securely archive past member records for operational or reporting purposes unless deletion is requested and approved.
What rights you have over your data
You have the right to:
- Access the personal information we hold about you
- Request correction or deletion of your data
- Withdraw consent for future communications
To make a request, please contact us at toys@bendigotoylibrary.org.au.
Where your data is sent
Data submitted through our website or linked services may be processed and stored on servers located in Australia or overseas, depending on the third-party service (e.g. Monday.com, Mailchimp). These platforms use secure, encrypted environments to store and manage data.
Contact Us
For questions or privacy-related concerns, please contact:
Bendigo Community Toy Library Inc.
📧 Email: toys@bendigotoylibrary.org.au
📍 Location: 156 Spring Gully Road, Spring Gully, VIC 3550